Recruitment rules for the staff study visit under the project “MOSAIC – Mobility, Academic Synergy and Initiative – Capacity Building of the Fahrenheit Universities in Gdańsk within the EURAXESS Initiative”
Basic information
Name
Participation in events, conferences and job shadowing for institutional capacity building
Objective
The aim of the study visit is to acquire and develop competences in supporting the adaptation of researchers from abroad to new professional and cultural environments. The visit will allow participants to learn good practices in supporting the international mobility of researchers, exchange experiences with staff of the host institution and become familiar with solutions that support integration, professional development and cooperation in an international environment. The experience gained will increase the attractiveness and competitiveness of the university in an international context.
Destination and duration of the mobility
The visit will take place on site at the International Cooperation Centre of Babeș-Bolyai University (68 Avram Iancu Street, RO-400083 Cluj-Napoca) on 2–3 December 2026.
Programme
2 December
- 9:00 – Short meeting with Professor Sergiu Mișcoiu, Director of the International Cooperation Centre at Babeș-Bolyai University.
- 10:00 – Meeting with Ms Carmen Țăgșorean, Head of the International Students and Mobility Office.
- 11:00 – Meeting with Mr Bogdan Glăvan, Coordinator of incoming student mobility under the Erasmus programme.
3 December
- 10:00 – Meeting with Ms Alina Marcoci, Head of the Horizon Programme Support Centre at Babeș-Bolyai University.
Set of learning outcomes (competences)
- Knowledge of the challenges of adapting researchers from abroad to new professional and cultural environments, and of good practices in supporting their mobility, integration and career development.
- Ability to analyse the good practices learned during the study visit and use them to improve the university’s activities and offer.
- Readiness to cooperate and communicate in an international environment with respect for cultural differences, and to share the knowledge gained at the home university.
Learning outcomes
Knowledge
The participant:
- knows the challenges of adapting researchers to new professional and cultural environments,
- knows the host institution’s good practices in supporting international researchers, their integration and professional development,
- understands the importance of mobility, intercultural competences and exchange of experience for researchers’ development and the internationalisation of the university.
Skills
The participant:
- 2.1. is able to recognise adaptation challenges and indicate ways of supporting researchers in a new professional and cultural environment,
- 2.2. is able to identify and analyse good practices learned at the host institution,
- 2.3. is able to formulate recommendations on using the knowledge gained in the activities of the home university.
Social competences
The participant:
- 3.1. is ready to cooperate with people from different professional and cultural backgrounds,
- 3.2. is ready to communicate with respect for cultural differences and openness to different perspectives,
- 3.3. is ready to share the knowledge gained and support the development of an international work environment at the university.
Criteria for assessing learning outcomes
| Learning outcome | Verification criteria | Form of verification |
|---|---|---|
| 1.1. knows the challenges of adapting researchers to new professional and cultural environments | 1.1.1. indicates typical adaptation challenges 1.1.2. recognises the causes of researchers’ adaptation difficulties | knowledge test |
| 1.2. knows the host institution’s good practices in supporting researchers | 1.2.1. indicates solutions used at the host institution 1.2.2. recognises their application in an international environment | knowledge test |
| 1.3. understands the importance of mobility, intercultural competences and exchange of experience for researchers’ development and the internationalisation of the university | 1.3.1. indicates the benefits of mobility and the importance of intercultural competences 1.3.2. indicates the link with the university’s development | knowledge test |
| 2.1. is able to recognise adaptation challenges and indicate ways of supporting researchers in a new professional and cultural environment | 2.1.1. recognises barriers in the described situation 2.1.2. selects appropriate supporting actions | knowledge test |
| 2.2. is able to identify and analyse good practices learned at the host institution | 2.2.1. recognises good practices used at the host institution 2.2.2. indicates the conditions for applying them | knowledge test |
| 2.3. is able to formulate recommendations on using the knowledge gained in the activities of the home university | 2.3.1. selects solutions that can be implemented at the home university 2.3.2. indicates potential recipients and areas of implementation | knowledge test |
| 3.1. is ready to cooperate with people from different professional and cultural backgrounds | 3.1.1. indicates appropriate ways of cooperating in an intercultural team 3.1.2. chooses an attitude respecting different perspectives | knowledge test |
| 3.2. is ready to communicate with respect for cultural differences and openness to different perspectives | 3.2.1. chooses a response that takes cultural differences into account in a communication situation 3.2.2. recognises the principles of constructive communication | knowledge test |
| 3.3. is ready to share the knowledge gained and support the development of an international work environment at the university | 3.3.1. indicates ways of disseminating the knowledge gained during the visit 3.3.2. indicates activities that disseminate good practices | knowledge test |
Requirements for participants
The study visit is open to persons who are employees of the Fahrenheit Universities (FarU) at the time of entering the recruitment process and at the time of the planned study visit. Persons applying must not apply for or take part in the support while on any kind of leave.
Recruitment
Each person entering the recruitment process is required to complete the registration form: https://forms.pg.edu.pl/01M5EQJXZC8K2VM67GZ3JMWMJC
The form must be completed and submitted by 14 November 2026. Recruitment opens on 26 October 2026.
The order in which places are awarded depends on the total number of points obtained in the assessment of applications. Applications with a higher total score have priority and are considered according to the ranking list. Persons who submit all required documents and meet the recruitment criteria may be qualified to participate. Places are available for 3 persons.
Recruitment takes into account the horizontal principles described in the Project Regulations, § 2 point 8. If persons with disabilities or special needs require support in the recruitment process, please contact the task coordinator: paulina.mielke@pg.edu.pl
Recruitment criteria assessed on the basis of the application form
| No. | Criteria | Score / met |
|---|---|---|
| 1 | Formal criteria | Met |
| status as an employee of the Fahrenheit Universities | yes | |
| complete application | yes | |
| 2 | Substantive criteria | Score |
| substantive assessment of the motivation to take part in the training, which should serve to raise competences | 0–10 | |
| consistency of the participant’s stated goals with the subject and aims of the visit | 0–5 | |
| Expected impact of the knowledge and experience gained on the development of activities supporting researchers at the university and in the regional EURAXESS network | 0–5 |
Recruitment results
The committee verifying and assessing the applications is required to prepare a ranking list divided into qualified persons, reserve persons and persons who do not meet the criteria. All persons taking part in the recruitment will be informed individually of the results by e-mail by 16 November 2026. The list of successful candidates will also be available at https://pomerania.wp-dev.ug.edu.pl/about/
Documentation before the study visit
Persons qualified for the study visit are required to:
- register on the NAWA platform confirming the participant’s eligibility for the project,
- complete a pre-test measuring participants’ knowledge and skills before the support begins.
Documentation after the study visit
Persons who take part in the study visit are required to:
- complete the post-test, which measures participants’ knowledge and skills after the study visit. In the post-test, at least 60% of points must be obtained, including points in each category,
- present a certificate confirming the acquisition of competences,
- settle the business trip with proof of the costs incurred.
Completion of the study visit
Persons who complete the study visit and meet the documentation requirements will receive a certificate of participation in the study visit. Verification of learning outcomes includes completing the post-test, in which the participant should score higher than in the pre-test in order to obtain a certificate of competence improvement. Both tests are completed on paper.
Contact
Contact person coordinating the recruitment process: paulina.mielke@pg.edu.pl
The initiative is carried out under the project “MOSAIC – Mobility, Academic Synergy and Initiative – Capacity Building of the Fahrenheit Universities in Gdańsk within the EURAXESS Initiative”, which is part of the NAWA programme “NAWA EURAXESS Network”, financed by the European Union from the European Funds for Social Development 2021-2027 (FERS). Agreement No. BPI/EUR/2024/1/00010/U/00001.